Find your fit
staff
Beyond case records, what do you actually need?
What this costs against the alternatives
Most case-management software is priced per user, so the gap widens every time you hire. Move the slider to your own team size.
staff
Competitor pricing verified 8 August 2026 from their published plans, counted at the same headcount plus the owner, since per-seat vendors bill for that seat too. CaseSteward figures exclude one-time setup.
Solo / Small
Up to 5 staff
$267.99/mo
or $2,759.99/yr
- Core
- Frontend Ops
- Credentialing
- Timecards
- Billing
- Knowledge
Small Agency
6-15 staff
$535.99/mo
or $5,519.99/yr
- Core
- Frontend Ops
- Credentialing
- Timecards
- Billing
- Knowledge
Growing Agency
16-25 staff
$736.99/mo
or $7,589.99/yr
- Core
- Frontend Ops
- Credentialing
- Timecards
- Billing
- Knowledge
Mid Agency
26-40 staff
$1,004.99/mo
or $10,349.99/yr
- Core
- Frontend Ops
- Credentialing
- Timecards
- Billing
- Knowledge
Large / Multi-program
41+ staff
Starting at $11,999.99
- Core
- Frontend Ops
- Credentialing
- Timecards
- Billing
- Knowledge
- Priority Support
Own It Outright
One-time purchase - up to 40 staff. No updates, limited support.
$14,999.99
- Core
- Frontend Ops
- Credentialing
- Timecards
- Billing
- Knowledge
- No plugin updates
- Limited support
Get only what you need
Core license plus the modules you pick. Up to 5 staff.
from $109.99/mo
Start with your case records, then add only the features your program actually uses.
Build my license